How to Submit a Manuscript for Publication
After your manuscript has gone through the review process and been approved by your Cooperative Extension Service (CES) department head, Agricultural Experiment Station (AES) administrator, or task force coordinator, you are ready to submit materials to the publishing group.
All publications require the signed "Request for Approval of Manuscript" form.
CES publications should be submitted through your department head.
AES publications should be submitted through Steve Loring.
Task force publications require approval from task force administrators.
File submission
Send manuscript text and image files by e-mail to both Ana Henke and Frank Sholedice or bring the files to Room 105, Regents Row, Roberts Building. Also send a hard copy by campus mail (MSC 3K).
Text should be unformatted text, rich text, or Microsoft Word format.
Please do not embed in the text any photos, charts, or spreadsheets.
Simple tables may be composed in Word.
(Tip: When setting up tables in Word, set tabs—do not insert spaces between columns.)Instead of embedding, save your images as individual digital files.
Photos should always be high resolution (at least 300 dpi). Slides or prints are also fine.
If you generate the tables and/or charts with Excel or PowerPoint, provide those files.
Please also provide a black-and-white hard copy of line art drawings or charts.
It is the author's responsibility to obtain copyright clearance to use any photos or figures previously published.
We can illustrate your work (figures, maps) if you give us advance notice before turning in your manuscript for editing.
Editing
First, your text will be edited. Please:
Label and title all your figures and tables and reference them in the text.
Footnote all author bio information and double-check accuracy.
You will receive by e-mail a copy of the manuscript with the editor's changes shown.
Using Word's Track Changes tool, review changes.
Answer any queries on the manuscript.
Return the file to the editor, noting any changes you have rejected.
If you make additional changes to the text, leave Track Changes active so the editor can easily spot new material.
Layout
Now, the publication goes to layout.
The typesetter will incorporate your text, tables, figures, and images into a professional document following Extension/Experiment Station format.
If images or charts are in color, the typesetter will produce two versions of the publication, a color version for posting online and a black-and-white version for printing. In some cases, given specific funding, it may be possible to print in color.
Extension/Experiment Station publications are now self-covered, so the text of your publication will begin on the first page/cover.
The publication will be returned to the author once layout is complete for final proofing and approval before printing and posting to the Web. (Author is fully responsible for accuracy of publication content.)
Printing and posting
Once you approve the final proof, your publication will be posted on the ACES publications page and printed.
Extension publications will be announced on the ACES listserv and copies will be printed, at Extension Director's Office expense, for Extension personnel who request them, as well as for state and national libraries and archives.
Experiment Station publications will be announced on the ACES listserv. Archival copies will be printed at AES Director's Office expense. Authors pay for their personal copies.
Task force publications will be announced on the ACES listserv. Copies will be printed for distribution through task force offices, and are paid for by the task forces.